Review this page to learn more about how to plan successful events for your Women In Engineering (WIE) Affinity Group, how to recruit new volunteers, and how to complete the required reporting. No WIE Affinity Group in your area? This page also includes information on how to start a new WIE Affinity Group and the benefits associated.
FORMS FOR WIE AFFINITY GROUPS
- WIE Promotional Material Request Form
- WIE Forum Funding Form
- WIE Funding Request Form
- Affinity Group Student Branch Petition Form
- Meeting, Office, and Membership Roster Report Forms
BENEFITS OF FORMING A WIE AFFINITY GROUP
- Opportunity to network on a local level.
- Free Web site hosting.
- Apply for funding for events and activities. (Request must be submitted and approved by the IEEE WIE Committee).
- Eligible to receive additional funding of US$200 through IEEE Member and Geographic Activities (MGA) if Affinity Group meets minimum requirements. An additional US$75 activity bonus is available for Affinity Groups reporting six or more meetings of a technical, professional, or educational nature. For more information on these funding opportunities, review the IEEE Member and Geographic Activities (MGA) Rebate Schedule.
- Option to announce regional news and upcoming events in the WIE Newsletterand the WIE Web pages. Send all postings to firstname.lastname@example.org.
- Borrow WIE Forum videotapes for affinity group meetings.
- Free WIE membership promotional items for affinity group meetings and events.
HOW TO FORM A WIE AFFINITY GROUP
Forming an affinity group is the best way to interact and share information with others with similar interests in your local area.
To form an Affinity Group:
To follow are the requirements to form an IEEE Student Branch Affinity Group.
An affinity group shall be a local unit of an IEEE entity or standing committee established by petition to the parent entity to fulfill the purposes of the IEEE. “Parent Entity” refers to an entity or standing committee. No parent entity shall be formed when the topic matter is within the domain of a technical Group, as determined by Societies fields of interest.
The petition to establish a Student Branch Affinity Group shall contain the following:
- Name of the Student Branch.
- Name of the parent entity (e.g.: Women in Engineering).
- Name of the organizer (who becomes interim Chair pending election of a regular Chair at a later organization meeting).
- Name of the faculty Advisor, who must be an IEEE member above Student grade.
- Signatures of at least six (6) IEEE Student members who are members of the Student Branch and Women in Engineering who indicate they will join the Affinity Group, if established.
The petition shall be submitted to the Student Branch Executive Committee for written approval and forwarded with this written approval to the IEEE Managing Director, Member and Geographic Activities.
Member and Geographic Activities staff will review the petition and work with the organizer to resolve any discrepancies. The Affinity Group shall be considered established after the IEEE Managing Director, Member and Geographic Activities has ascertained that the Regional Director and the IEEE parent entity have no objection to its formation.
The IEEE Managing Director, Member and Geographic Activities will notify the Member and Geographic Activities Board, the IEEE sponsoring entity, and the Student Branch Chair on behalf of the IEEE Executive Director.
AFFINITY GROUP REQUIRED REPORTING
Student Branch Affinity Groups should follow the reporting procedures required by their Student Branch Chapter.
PLANNING SUCCESSFUL MEETINGS AND EVENTS
RECRUITING VOLUNTEERS FOR A WIE AFFINITY GROUP
IEEE Member and Geographic Activities (MGA) has a volunteer recruitment tool kit available. It has been developed to provide IEEE Units (Regions, Sections, Societies, Chapters, or Affinity Groups) with ideas for recruiting local IEEE members who may be interested in volunteering their time to help lead IEEE activities.